Take off with your career at Munich Airport NJ - Where aviation meets opportunity!

Thank your for visiting our Career Page! Munich Airport has landed in the US, and we are seeking new colleagues with top skills and qualifications for our US subsidiaries. . Have a look at our current openings, you might find an interesting career that's a perfect fit for you!

About us:

Munich Airport NJ LLC, a 100% subsidiary of Munich Airport US Holding LLC, is responsible for terminal operations, facility maintenance and the management of the commercial program at the new Terminal A at EWR. The new Terminal A at Newark Liberty International Airport (EWR) is a modern, state-of-the art terminal which opened to commercial passenger traffic on Jan 12, 2023. The Terminal has a design capacity of approx. 14 million annual passengers and 33 common-use gates, providing generous space for a smooth journey through the building, from curbside to for check-in, security, gate holdrooms and baggage claim. The retail and food and beverage features local, national and international brands. Terminal A is the state’s largest design-build project, expected to generate more than $4.6 billion in regional economic activity, create more than 23,000 job years and provide more than $1.9 billion in wages

Facilities Documentation Coordinator

Newark, NJ

Full Time

Facilities

Entry Level

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Munich Airport NJ LLC is a US-based subsidiary of the German Airport Operator Munich Airport. Munich Airport NJ LLC is responsible for the operations, maintenance, and concession management of the recently opened New Terminal A at Newark Liberty International Airport (EWR)!  We are looking for an experienced and creative; 

Facilities Documentation Coordinator

As a Facilities Documentation Coordinator, you will play a critical role in supporting the VP of Engineering and Facilities Management and their team. You will provide technical and administrative support, manage technical documentation, and act as a liaison between the Maintenance Department and other departments across the organization. Your primary responsibility will be to produce and manage accurate and informative content and documentation that helps facility managers, maintenance teams, and other stakeholders understand complex processes, procedures, and safety guidelines.  

Your Future Responsibilities

• Collaborate with Facilities Department Managers to create presentations and spreadsheets, develop documents, schedule appointments and meetings, take minutes, prepare reports, and assist with procurement

• Manage and update SharePoint, Teams, PowerBI, and other platforms across the organization

• Develop and maintain databases, logs, and tracking systems to facilitate the FM department's reporting to the Port Authority and high-level management

• Work with the Maximo and FM Systems Manager to establish and maintain required records and forms

• Maintain a document management system, including maintenance history files, component files, work orders, operator reports, inspection forms, and invoice data

• Work with the HSE Manager to keep logs and data for the LEED Certification, Sustainable and Environmental Audit, and Safety reports

• Conduct special research assignments, evaluate and analyze data, and prepare conclusions and recommendations for consideration

• Participate in various meetings, reserve meeting rooms for maintenance functions, and prepare related agendas, minutes, and other supporting documents

• Manage the facility keys management system for the equipment inventory system, including issuing and retrieving keys for new and departing employees

• Evaluate and monitor new or existing procedures for effectiveness, outline needed changes for improvements, and assist in implementing new and revised methods, processes, or systems

• Revise, rewrite, and edit documents, manuals, guides, and standard operating procedures (SOPs) related to facilities management

• Ensure employees are updated with the latest business information, company guidelines, and standards

  Your Education & Training

• Bachelor’s degree in a relevant field (e.g., communications, business administration, or technical writing) preferred. A combination of experience with other qualifications may be accepted

  Your Skills & Experience

• Minimum of 2 years of experience as a documentation specialist or technical writer, preferably in facilities management or a related area

• Superb written communication skills with a keen eye for detail

• Proficiency in using administrative technology tools (e.g., document management systems, Microsoft Office)

• Ability to quickly learn and understand complex subject matter related to facilities management

• Desired skills (not mandatory, but beneficial): experience with Maximo or other computerized maintenance management systems (CMMS), knowledge of LEED certification, experience with safety audits and compliance, and experience with environmental sustainability management systems

  Good reasons why you should become part of the airport family

• Be part of the team who embraces diversity, fosters collaboration, practices mentorship, and believes in a positive, healthy work climate

• Be a key part of building Munich Airports reputation in the US

• Fast-paced international working environment

• Attractive benefit package; Health, Vision, Dental, 401(k) Matching, LTD/STD, Life Insurance, PTO

Munich Airport US Holding and it's subdivision Munich Airport NJ LLC are equal opportunity employers.